We are looking for a dynamic Part-time Virtual administrative Assistant to support our Client with a focus on real estate operations. This role is crucial in managing back-office functions, handling communications, and ensuring the smooth running of various administrative tasks. The ideal candidate will have experience in commercial real estate brokering and be proficient in industry-specific software.
Requirements
- Manage back-office tasks, including organizing and maintaining files, documents, and databases.
- Handle emails and phone calls on behalf of the executive, ensuring prompt and professional communication.
- Collect, analyze, and store data relevant to real estate operations, investor groups, and market trends.
- Maintain and update databases, ensuring accuracy and accessibility of information.
- Act as the primary point of contact for investor groups, coordinating communications and meetings.
- Provide direct support to Matt Shaw, assisting with day-to-day operations and special projects.
- Utilize industry-specific software, including CoStar, LoopNet, MLS, Realmax CRM, and DTX, to manage real estate listings, track leads, and generate reports.
- Ensure tasks are completed efficiently and accurately, with a focus on data-driven decision-making.
- Proactively ask questions and seek out information to ensure a thorough understanding of tasks and responsibilities.
Skills and Competencies:
- Go-getter attitude with a proactive approach to problem-solving.
- Strong attention to detail and commitment to accuracy.
- Ability to learn new software and technologies quickly; tech-savvy.
- Data-driven mindset with a focus on completion of tasks and achieving results.
- Excellent communication skills, both verbal and written.
- Self-learner with the ability to work independently and take initiative.
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
Qualifications and Education:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 2 years of experience in commercial real estate brokering or a related field.
- Proven experience with industry-specific software such as CoStar, LoopNet, MLS, Realmax CRM, and DTX. Or similar.
Experience:
- At least 2 years of experience in commercial real estate brokering or a similar role.
- Demonstrated proficiency in using software tools and CRM systems relevant to real estate operations.
- Experience in managing communications, data collection, and database maintenance in a professional setting.
Benefits
- Remote position with flexible working hours, start at 20 hours a week part-time.
- Competitive salary and opportunities for growth.
- Direct support and training provided to ensure your success in the role.
- Join a fast-paced and dynamic team focused on achieving excellence in real estate operations.
