This position is located in the Procurement Unit, Division of Administration of the Economic Commission for Latin America and the Caribbean. The Procurement Assistant reports to the Chief Procurement Officer and Senior Procurement Assistant. The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Responsibilities Performs a wide range of office support and administrative procurement and supply chain functions. Monitors processes and schedules related to the unit's outputs, products, tasks, etc.; assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. Generates a variety of standard statistical and other reports, work orders, etc., using various databases, such as ERP. Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. Assists in the preparation of presentation materials using appropriate technology/software. Assists in the planning and sourcing of procurement and supply chain processes. Performs data entry and extraction functions. Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. Performs general administrative tasks (e.g. arrangements for meetings and other events, reservations, budget follow-up, etc.), including preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, contracts, expenditure authorizations, etc.). Maintains files (both paper and electronic) and databases for work unit. Assists in providing software and office equipment support. Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assists with visualizations and updating information material such as web pages or brochures. Attends to the tasks of supplier registration at UNGM; creation of Business Partners and creation of bank accounts for suppliers and contractors. Supports the tasks of monitoring supplier participation in tenders. Maintains Excel spreadsheets for monitoring suppliers of the 25 offices of the Resident Coordinators and the 25 offices of the High Commissioner for Human Rights in LATAM and of the United Nations Agencies. Performs other duties as assigned. Education High school diploma or equivalent is required. NOTE: For positions in the General Service category, candidates are required to clearly indicate in their Applicant Profile (AP) relevant information confirming completion of High School. Work Experience A minimum of three (3) years of experience in general office support or related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Experience in support and assistance in administrative procurement or supply chain related area is required. Experience using Enterprise Resource Planning (ERP) such as SAP and Business Intelligence Reporting Software is required. One (1) year or more of experience in data analytics or related area is desirable. Languages Fluency in Spanish and knowledge of English is required. Knowledge of another official United Nations language is an advantage. Special Notice This position is temporarily available until March 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. This post is funded with extrabudgetary resources; thus, extension of appointment will be subject to availability of funds. Applicants will be assessed based on the information provided in their APs. Short-listed applicants might be contacted by the Hiring Manager for further assessment. United Nations Considerations The paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment. Female candidates are strongly encouraged to apply for this position. #J-18808-Ljbffr