Hi there! We are Jules and our client is looking for a Sr Executive Assistant!
Note to Applicants: Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. If this opportunity sounds good to you, send us your resume! Position Title: Executive Assistant to the CEO & CRO
Location: Remote
Reports to: CEO, CRO & Director of Admin, Finance & HR
Employment Type: Full-time
Position Summary: The Executive Assistant will provide dedicated, high-level support to both the CEO and Chief Revenue Officer (CRO), ensuring their day-to-day operations run smoothly and efficiently. This role requires a highly organized, proactive, and detail-oriented individual who can effectively manage the priorities of both executives, streamline workflows, and anticipate their needs. The candidate must possess excellent organizational skills and the ability to handle complex tasks for two senior leaders, ensuring optimal time and resource management.
Key Responsibilities: Administrative Support: Manage inboxes and calendars for the CEO & CRO, including scheduling meetings, appointments, and events. Prepare and edit correspondence, communications, presentations, and other documents. Coordinate and arrange travel itineraries, flights, accommodations, and meetings. Prioritize emails and requests; handle them when appropriate. Project Management: Manage and execute special projects assigned by the CEO & CRO, ensuring they are completed on time and within scope. Collaborate with internal teams and external partners to streamline initiatives and improve workflows. Assist in the planning and execution of strategic projects and company-wide initiatives. Communication & Liaison: Act as a point of contact between the CEO & CRO and internal/external stakeholders. Handle confidential information with discretion and maintain the highest standards of professionalism. Prepare internal and external reports, presentations, and memos, ensuring clear and effective communication. Office & Operations Management: Oversee office operations related to the executive team, including managing supplies, equipment, and office space needs. Support in maintaining the efficiency of the executive office by organizing digital and physical files. Qualifications: Education: Bachelor's degree or equivalent work experience. Experience: 5+ years of experience in an executive assistant role supporting C-level executives. Experience working in a fast-paced, dynamic environment. Proven ability to manage multiple projects and priorities effectively. Skills: Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage complex scheduling and travel arrangements. High level of professionalism and discretion in handling confidential information. Strong interpersonal skills and the ability to build relationships with internal and external stakeholders. Key Competencies: Proactive and results-oriented mindset. Strong problem-solving and decision-making abilities. Ability to work independently with minimal supervision. Flexibility and adaptability in a fast-moving business environment. Compensation: Competitive salary and benefits package. Opportunity to grow and develop within the organization.
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