Please submit your CV in EnglishInterSystems is hiring an experienced Facilities Manager to support the LATAM offices.
You will need to have experience of managing Class A office space and maintaining company facilities and equipment to an extremely high standard across the LATAM region.The role reports to the Director of Facilities and the successful candidate will cover a broad range of responsibilities including Supplier Management, Third Party Contracts, Lease Renewals and Agreements, Refurbishments, Maintenance and Servicing, Health & Safety and all aspects of FM Compliance and Business Continuity.This role is office based in Santiago and responsibilities include:New Offices & Refurbishments Liaise with agencies to search for office premises and undertake site visits in order to shortlist option.
Start negotiations and prepare presentation of final selection and costings.Negotiate head of terms and leases with in-house and local lawyersLiaise with architect to design floor plan optionsOrganise and coordinate complete office fit outCoordinate building work and assist employees with internal moves.
General Build and maintain good working relationships with external contractors and vendors of equipment and suppliesNegotiate and review maintenance and utilities contracts for the LATAM offices and keep accurate and up to date records of maintenance work carried out.Ensure the PPM schedule for owned buildings is adhered toEnsure security standards are maintained and adhered to by employeesManage the flow of communication within the offices and ensure the smooth running of routine facilities dutiesPreparation of high level and complex reports and presentationsAssist the Director of Facilities with the development and management of the departmental budgetRemains current on Health and Safety regulations concerning facilities and safetyAd hoc project work (which could involve overseas travel) as required.
Health and Safety & Compliance Review the Health and Safety policy against changes in legislationEnsure risk assessments are completed on an ongoing basis with relevant changes madeEnsure compliance with our ISOs and Global Environmental GoalsSit on the Business Continuity Committee and ensure company has resiliency to emergenciesProvide suitable Health and Safety advice to Managers and employees, determine training needs and correct poor practicesIssue work permits from contractors for dangerous workEnsure correct notices are displayed in all officesEnsure the office has trained fire wardens and first aiders.
Job Qualifications Advanced to fluent English language skilled required Excellent execution and follow up, ability to work under pressure and to tight deadlines.Highly developed organisational skills with the ability to work effectively in a team environment5+ years experience of facilities management including lease negotiations and heads of termsIn depth, demonstrable knowledge of hard service management including asset maintenance and PPM schedulingStrong analytical and report writing skillsExcellent communication skillsFlexibility to work evenings and weekends when required with time given back in lieuAdvanced level Microsoft Office skills – Word, Excel and PowerPoint, Outlook.
As an equal opportunities employer, InterSystems does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our organisation.