Executive AssistantDate: 3 Sep 2024
Job Country: Chile
Job State/Province: Santiago
About BHPAt BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
About the roleIn the Project Vicepresidency, we are searching for a proficient Team Administrator or Executive Assistant to provide dedicated support to the Project Leadership Team and broader team based in Santiago. The key responsibilities for this role include:
Build collaborative relationships within the team, with peers and other internal and external stakeholders.Establish and maintain confidential records, correspondence, contact lists, and related material.Arrange events, meetings, workshops and training sessions including room bookings, material custodian and preparation, catering and logistics, and liaise with local IT members for technical support.Support the team with budget management & cost reporting.Manage sensitive matters related to the Project VP team with a high level of confidentiality and discretion.Manage daily calendar of meetings and events for the team, addressing and optimizing scheduling challenges and opportunities.Use appropriate software (e.g.: Outlook, Word, Excel, PowerPoint) and company systems to prepare presentations, reports, or other requests for information to support the area.Arrange national and international travel and accommodations including ground transportation and reservations for meetings with stakeholders.Develop and maintain effective communication networks internally and externally.Use effective time management skills to support leadership team's deadlines and function well in a very dynamic environment.Support the team with reception of visitors, arrangement of meetings in Santiago and abroad as required.Manage internal systems, vendors, consultants, purchase orders, and creation of project accounts.Control team budget and track general costs.Host visiting international employees and stakeholders.Support leadership with general team management activities including tracking teams trips, training, compliance requirements, stakeholders mapping/contact lists, meeting minutes, archives, expenses, and documentation in general.Draft and prepare internal announcements, leadership meetings, and other events/activities where the team is involved.About YouRequirements for success:
Strong technical proficiency with Microsoft Office Suite.SAP experience desirable (POs/PRs).Effective communication on a variety of levels.Strong organizational skills, management, and an ability to prioritize workload and work independently.Advanced English level.Completed technical or higher education.Strong commitment to perform at the highest level possible on a consistent basis.Able to leverage collaboration networks.Strong follow-through skills.Strong skills with social and interpersonal relationships.Location: Santiago
Mandatory requirement: English written and spoken.
Supporting a Diverse WorkforceThe size, stability, and magnitude of our business not only provide significant opportunity for professional development but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements, and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that's more diverse and represents the communities where we work and live, providing a work environment in which everyone is included, treated fairly, and with respect. We are an Equal Opportunity employer and recognize that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable, and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at ******.
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