Hi there! We are Jules and our client is looking for a Bookkeeper/Accounts Payable Specialist!
Note to Applicants: Eligibility: This position is open to candidates residing in Latin America.
Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
If this opportunity sounds good to you, send us your resume! Job Title: Bookkeeper/Accounts Payable Specialist Location: Remote
Reports To: Controller and Director of Admin, Finance & HR
Job Type: Full-Time
Job Summary: We are seeking a detail-oriented and experienced Bookkeeper/Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing accurate financial records, including purchases, sales, receipts, and payments with extra focus on accounts payable processes, ensuring timely and accurate processing of invoices, expense reports, and payments. This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to work collaboratively within a team.
Key Responsibilities: Bookkeeper: Record day-to-day financial transactions and complete the posting process. Verify that transactions are recorded in the correct entity and general ledger. Process accounts payable ensuring accuracy and timeliness. Reconcile bank statements by comparing them with the general ledger. Prepare financial reports by collecting, analyzing, and summarizing account information and trends. Assist with budget preparation and forecasting. Maintain historical records by filing documents and ensuring data integrity. Accounts Payable Specialist: Invoice Processing: Review, verify, and process vendor invoices, ensuring proper coding, approval, and compliance with company policies. Payment Processing: Prepare and execute payment runs, including checks, ACH, and wire transfers, while ensuring timely payments to vendors. Vendor Management: Maintain positive relationships with vendors, respond to inquiries, resolve discrepancies, and reconcile vendor statements. Expense Reports: Review and process employee expense reports, ensuring adherence to company policies and accuracy. Reconciliation: Perform monthly reconciliations of accounts payable sub-ledger to the general ledger, including reconciling accounts and resolving discrepancies. Compliance: Ensure compliance with all relevant laws, regulations, and company policies related to accounts payable. Reporting: Assist with month-end and year-end closing processes, including preparing and providing accounts payable reports to management. Audit Support: Prepare documentation and assist with internal and external audits as needed. Continuous Improvement: Identify and implement process improvements to enhance efficiency and accuracy in accounts payable operations. Qualifications: Education: Associate's degree in Accounting, Finance, or a related field; or equivalent experience. Experience: Minimum of 2-4 years of experience in bookkeeping, accounts payable, or a related accounting role. Skills: Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite, particularly Excel. Strong understanding of basic bookkeeping and accounts payable processes. Excellent organizational skills and attention to detail. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Problem-solving skills with a proactive approach to resolving issues.
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