Please submit your CV in English InterSystems is hiring an experienced Facilities Manager to support the LATAM offices. You will need to have experience in managing Class A office space and maintaining company facilities and equipment to an extremely high standard across the LATAM region.
The role reports to the Director of Facilities and the successful candidate will cover a broad range of responsibilities including Supplier Management, Third Party Contracts, Lease Renewals and Agreements, Refurbishments, Maintenance and Servicing, Health & Safety, and all aspects of FM Compliance and Business Continuity.
This role is office based in Santiago and responsibilities include: New Offices & Refurbishments Liaise with agencies to search for office premises and undertake site visits in order to shortlist options. Start negotiations and prepare presentation of final selection and costings. Negotiate heads of terms and leases with in-house and local lawyers. Liaise with architect to design floor plan options. Organise and coordinate complete office fit-out. Coordinate building work and assist employees with internal moves. General Build and maintain good working relationships with external contractors and vendors of equipment and supplies. Negotiate and review maintenance and utilities contracts for the LATAM offices and keep accurate and up-to-date records of maintenance work carried out. Ensure the PPM schedule for owned buildings is adhered to. Ensure security standards are maintained and adhered to by employees. Manage the flow of communication within the offices and ensure the smooth running of routine facilities duties. Preparation of high-level and complex reports and presentations. Assist the Director of Facilities with the development and management of the departmental budget. Remain current on Health and Safety regulations concerning facilities and safety. Ad hoc project work (which could involve overseas travel) as required. Health and Safety & Compliance Review the Health and Safety policy against changes in legislation. Ensure risk assessments are completed on an ongoing basis with relevant changes made. Ensure compliance with our ISOs and Global Environmental Goals. Sit on the Business Continuity Committee and ensure the company has resiliency to emergencies. Provide suitable Health and Safety advice to Managers and employees, determine training needs and correct poor practices. Issue work permits from contractors for dangerous work. Ensure correct notices are displayed in all offices. Ensure the office has trained fire wardens and first aiders. Job Qualifications Advanced to fluent English language skills required. Excellent execution and follow-up, ability to work under pressure and to tight deadlines. Highly developed organisational skills with the ability to work effectively in a team environment. 5+ years experience in facilities management including lease negotiations and heads of terms. In-depth, demonstrable knowledge of hard service management including asset maintenance and PPM scheduling. Strong analytical and report writing skills. Excellent communication skills. Flexibility to work evenings and weekends when required with time given back in lieu. Advanced level Microsoft Office skills – Word, Excel, PowerPoint, Outlook. As an equal opportunities employer, InterSystems does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our organisation.
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